How a Beijing IC Company Achieved Finance–Operations Integration for Precision Management

Why IC Manufacturers Need Finance–Operations Integration

High-tech manufacturing of integrated circuits faces a tangled supply chain, hard-to-control outsourcing costs, and constant inventory-turnover pressure. When operations and finance run on separate systems, costs get estimated instead of measured and month-end becomes a fire drill. This case shows how a Beijing electronics company closed that gap with a unified, project-aware ERP.

Company Snapshot

The business is a Beijing technology company that develops and manufactures integrated circuits, circuit boards, and electronic device kits. Its model mixes purchasing, in-house assembly, outsourcing, and sales: some products are traded directly, while others are assembled internally or sent out for processing and then sold as a standard hardware-plus-software offering. That blend made consistent cost and inventory control essential.

Core Challenges Before the Upgrade

1. Outsourcing Costs Were Hard to Allocate Accurately

Certain materials were shipped to subcontractors for circuit-board processing and returned for software burning. Deciding how to assign the processing fee to semi-finished cost, and how to split material cost against that fee, was a persistent accounting headache. Manual methods produced allocation errors that then distorted product pricing and profit analysis.

2. Kit Sales Were Prone to Shipping Errors

Deals were quoted and signed as kits, but fulfillment required shipping each component line by line. Hand-managed dispatch frequently led to missing items, wrong items, or quantity mismatches, which hurt customer satisfaction and added complexity to inventory control.

3. Operations and Finance Were Disconnected

Procurement, sales, and inventory data sat apart from financial accounting, so staff typed vouchers by hand from paper and electronic documents. Month-end reconciliation was enormous, and with no system backing receivables and payables, cash risk could not be spotted or controlled in time.

The Solution Built on HaoYeCai

To address these pain points, the company adopted HaoYeCai (a project-finance ERP suite by Chanjet) and used its outsourcing management and finance-operations integration to stand up a standardized digital management system.

Outsourcing Virtual Warehouse Plus Automatic Cost Collection

A transfer order moves materials into an outsourcing virtual warehouse, so the firm always knows what inventory sits at each subcontractor and avoids both pile-ups and shortages. An outsourcing settlement sheet is generated automatically from the outsourcing work order, recording processing fees and forming the basis for accounts payable with reliable, auditable data. During assembly, an assembly order automatically rolls the virtual-warehouse materials and processing fees into semi-finished cost using the moving-average method, keeping cost data accurate and traceable.

Purchase Requisitions and Inventory Alerts

Departments raise needs through purchase requisitions that carry an approval flow, keeping buying orderly and, by linking to stock levels, preventing duplicate orders. Inventory alerts notify buyers automatically when stock drops below safety levels, so production never runs dry while the company avoids tying up cash in excess purchasing.

Kit Sales With Statistical Analysis

Kit sales management lets the company sign orders as kits while the system auto-generates the line-item shipment list, making dispatch accurate and error-free. A sales statistics table adds multi-dimensional analysis by product, customer, and salesperson, automatically calculating sales value and gross margin so management sees true profitability.

Finance–Operations Integration for Smarter Management

Invoicing can be generated straight from an order and supports special VAT invoices, ordinary invoices, and fully digital e-invoices, removing the errors of manual billing. Receipt write-off matches collections precisely to accounts receivable, automatically attributing payments and reducing the receivable, so write-off mistakes disappear. Individual income tax filing is produced as a withholding report and submitted online to the tax authority directly, eliminating manual filing work.

Measurable Business Value

Transparent Outsourcing Cost Means Accurate Profit

With the virtual warehouse and automatic cost collection, the company sees outsourced material consumption and processing fees in real time, shifting costing from manual estimates to precise system calculation. That accuracy underpins better pricing and profit analysis and helps the firm tighten cost control.

Standardized Kit Sales Cut Dispatch Errors

Kit sales management turns complicated fulfillment into a simple, accurate step, with the system building the line-item shipment list and preventing the missing and wrong dispatches of the past. Combined with the sales statistics table, management can read product performance and profitability clearly to guide decisions.

Integration Lifted Management Efficiency

Business documents now generate accounting vouchers automatically, freeing finance from heavy manual entry and noticeably shortening the month-end close. Automated receivables and payables control makes cash-risk management timely and lifts overall cash-flow discipline.

Conclusion

By implementing HaoYeCai, the company solved its outsourced-costing problem and built an efficient, precise, and intelligent finance-operations platform. That foundation strengthens its core competitiveness and supports sustainable growth in a fiercely competitive integrated-circuit market.